Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Monday, December 30, 2013 – 4:30 PM
Board of Selectmen: Chairman Rob Wimpory, Selectwoman Karen Day, and Selectwoman Debra Davidson
Staff: Town Administrator Patt, DPW Supervisor Tim Murray, Building Inspector Mike Borden
Public:
The meeting was called to order at 4:30 PM by Chairman Wimpory.
Documents for Approval/Review/Signature
The Selectmen reviewed and/or signed the following items:
§ A/P Invoices
§ Selectmen’s Draft Town Budget – 2 Year Comparison 2013 & 2014
§ Meeting House furnace quotes
4:35 pm: Meeting House Furnace
The Board of Selectmen met with DPW Supervisor Tim Murray and Building Inspector/Code Enforcement Officer Mike Borden. Murray informed the Selectmen that he had gathered a number of quotes for both oil and propane furnaces sized to fit the needs of the Meeting House first and basement floors. The system that is currently heating the basement and first floors is a structure from the 1940’s with an oil burner that has been attached to a ‘beehive shaped’ coal furnace. The furnace was first used as a gravity system with hot air rising through the building. Later a heat exchanger and a blower system were fitted to the furnace. The furnace has been built in place over a long period of time and there are no longer any parts available for the heat exchanger, which has failed and needs replacement. Both Murray
and Building Inspector Borden agreed that the system needed immediate replacement. Murray indicated that all of the vendors suggest that oil is the best type of system for the size of the building. The Selectmen deliberated on the use of end-of-year funds to replace the furnace. Supervisor Murray provided the quotes from Keating Plumbing and Heating, Rymes Oil Company, Allen and Mathewson Oil and Propane, and Sanford Temperature Control. The two closest bids were from Allen and Mathewson ($6,500) and Sanford Temperature Control ($6,836). Sanford offered a five year warranty on parts and labor and an unlimited warranty on the heat exchanger. Allen and Mathewson offered a one year warranty and did not provide any additional warranty information when asked. The Selectmen discussed the bids with Supervisor Murray. Chairman Wimpory made a motion to accept the contract from Sanford Temperature Control in the amount of $6,836.00, which includes a five (5) year parts and labor warranty
and a lifetime heat exchanger warranty, and to encumber the funds from the 2013 budget as follows: to use $4,240 from the unanticipated Primex refund, and taking the remaining $2,596 from the Personnel Administration line item. Selectwoman Davidson seconded the motion. The Board of Selectmen approved the motion with a unanimous vote of 3-0.
5:15 PM: Document Review and Approval
The Board of Selectmen received documents for review and approval. Supervisor Murray brought forward a bill from Stateline Trucks for recent repairs to the 2005 six-wheel dump truck. The bill was close to $7,700 dollars and included repairs on the motor and a valve. Murray indicated that Stateline was willing to break the amount over the 2013 and 2014 budgets since it is the end of the year. The Selectmen examined the DPW budget and noted that there was approximately $18,000 dollars left, due largely to funds left in the health insurance line. After discussion the Selectmen indicated that they felt the bill should be paid using 2013 funds.
Supervisor Murray outlined recent work to the Meeting House and the Library to install generator switches to both buildings. This would allow DPW to hook the portable generator to the buildings in case of power failure and keep the building heating systems running. Murray presented the invoices from NorthPack Electrical for the completed work.
The Selectmen signed A/P invoices and reviewed a quote for a snow blower for the Recycling Center. It was noted that the donated snow blower had been repaired by DPW but due to its age and wear it is advisable to purchase a new snow blower. On a motion by Selectwoman Day and a Second by Chairman Wimpory the Selectmen voted 3-0 to purchase a Husqvarna 1830 HV Snow Thrower in the amount of $1,249.95 from Chappel Tractor of Milford and to use leftover funds in the Recycling Center budget, which has over ten thousand left in the budget for the year.
5:25 PM: Building Inspector, Mike Borden
Mike Borden discussed the 2014 revenue projections for the Building Inspector budget. After discussion with the Selectmen and a review of a five year history Mr. Borden agreed to lower revenue projections to $12,000 from $13,000.
6:00 PM: Budget Work Session
Selectwomen Day and Davidson discussed with Chairman Wimpory the suggested changes that they had outlined in their last meeting. Chairman Wimpory had had to leave the meeting early on the 19th. After some discussion the Chair indicated that he was in agreement with the suggestions. A conversation about the Fire Department was held. The Selectwomen had suggested several changes increasing the budget. It was determined by the Selectmen that they would prefer to put the expense reimbursements back to $7,500.00. The Selectmen requested a copy of the Fire Department Expense Reimbursement run sheet so that they could review the roster.
The Board of Selectmen indicated that they would meet on January 2nd for a work session for an hour to finalize the budget.
Adjournment
On a motion by Selectwoman Day and a second by Selectwoman Davidson the Board voted to adjourn. The motion carried 3-0. The meeting adjourned at 7:00 PM.
Respectfully Submitted:
Aaron Patt
Town Administrator
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s office.
_____________________ _____________________ _____________________
Rob Wimpory, Chairman Karen Day, Selectwoman Debra Davidson, Selectwoman
| 
